R&D Operations Specialist – Renewable Energy Software

Help lead the teams building the future of clean energy.

We’re looking for a proactive and reliable R&D Operations Specialist to join our team at IntelliSync BaxEnergy and work directly with our CTO. You’ll be the person who ensures that a fast-moving, remote-first R&D department keeps operating at full speed: from managing internal logistics and bureaucracy, to organizing travel and meetups, to protecting leadership time and streamlining communication.

This role is ideal for someone with a strong background in remote operations, administration, or coordination: someone who enjoys problem-solving, is able to keep things running behind the scenes, and wants their contributions to have a real world impact. If you “put order to chaos”, like to work and support brilliant people, and know how to make remote work really work, we’d love to hear from you!

This role is fully remote.

What You'll Do

• Coordinate logistics for engineering and product leadership meetups (quarterly planning, induction, other business)

• Handle bureaucracy and admin overhead for the R&D department (e.g. expenses, forms, various docs, etc.)

• Manage R&D meetings and organize the CTO agenda, ensuring meetings are well-planned, non-overlapping, and strategically prioritized

• Take minutes during key meetings and track follow-ups

• Interface with other departments (HR, finance, IT) to unblock R&D workflows and reduce friction

• Identify and drive small-scale improvements to how the remote team operates day to day

Why Join Us?

• We are a remote-first company and this is a fully remote position.

• We build amazing teams with brilliant, happy, and motivated employees.

• Earn Euro-level salaries with over 30 days of vacation, sick pay, and other benefits.

• The role is a permanent full-time position. We invest in people and understand great things happen if we do.

• Be part of our amazing company trajectory over the next five years.

• Travel to Sicily, Italy once a year for a fully paid company retreat.

We encourage applications from all backgrounds, regardless of race, ethnicity, gender, orientation, age, or religion. If you don’t meet every qualification listed, we still encourage you to apply. We value diversity and the unique perspectives every candidate brings to the table.

• Smart and gets things done

• Proven experience managing operations or administration in a remote, fast-moving, and international environment

• Comfortable organizing travel, tracking expenses, calendars, and managing internal processes

• Fluent (C1/C2) in English, with excellent written and verbal communication (Italian optional but preferred)

• Experience working in diverse, globally distributed, remote teams

• Strong overlap with the CET time zone (at least 4-hours)

• Eligible to obtain a visa and can travel to Italy within three months of hiring